How to send emails like a pro

How to send emails like pro https://www.instagram.com/p/CSo5B5UjkXm/?hl=en

Image description: HOW TO SEND EMAILS: STEP 2: READ EMAIL. STEP 1: TYPE EMAIL.. 500 TIMES BEFORE SENDING. STEP 3: SEND EMAIL. STEP 4: GO TO "SENT FOLDER" AND READ MAIL AGAIN FROM THE RECEIVERS PERSPECTIVE. Comic by AMBYCOMICS

(Originally published on mastodon.social: 2024-04-14) - Click the Fedi-Link to visit.

25 comments

“Please see attachment”
Realize you forgot to attach it.
“NOOOOOOOOOOOOOOOOOO!!!”
- Actually you only realize you forgot the attachment when they ask you about that missing attachment.
  
  Or in my case, realize you forgot the attachment but hit “Send Anyway” out of habit because that notifications pops up too much.
- I like how now if you mention an attachment it’ll prompt you before sending.
Why is is never till pannel 4 that I notice all the miss spelling/typing…
This is why read it 500 times before sending; how are there still this many mistakes?!?
- I hate when this happens. My school teacher told me to “read it backwards” as a way to help catching errors, but I still manage to find a way to send some anyway.
  
  A former boss of mine told me to believe there’s still one mistake somewhere in the email and my job is to find it. Once you think that way, you’re really looking for it, even if it’s not there.
  
  Huh, reading it backwards you say? I need to try it!
  
  I just read my recent email backwards and accidentally summoned a demon.
Definitely missing the 5th panel where you see very clearly all the really obvious mistakes you made that were somehow completely invisible through 500 checks but will stick out immediately to even a casual reader.
- Like misspelling the name of the recipient?Dear Jimy,
Just set a rule to delay delivery on all emails like 1-2 minutes. Plenty of time to catch things. You can also set a condition to send immediately, like if it’s marked “important”.
- Beware if you use Outlook. With that rule your mail won’t get sent at all from time to time and is stuck in your outgoing folder. I have not further investigated when it happens.
  
  One of the ways it happens is if you initiate “new email” from another program (say by clicking on an email address) while Outlook is closed.
  It will sit in your outbox until you open Outlook properly.
  If you also have that rule, I’m not sure if it creates further delay or some other conflict.
  
  I actually have experienced this rarely, too - what works for me is either to manually re-send or to just copy the email contents over and send a new email. It seems to happen most when I try to edit or view an email that is being held by the rule in the outbox.
  That said, I haven’t had this happen in quite a while, and it wasn’t a super common occurrence for me.
Apparently, I’m the only one that does this out of my entire friend group, extended friend group, family, and work associates. Because they’re all constantly sending hobbled together messes that couldn’t possibly have been proof read a single time.
Does this stop me from doing it anyway? No.
I’ve never thought of looking in my sent folder and rereading, but I am constantly remembering something I should have include in the email after the fact. I need to slow down.
- Use a rule to hold messages in your outbox for 5 minutes before sending. That way you can make changes after you hit send and remember super important stuff. I pair this with another rule where I can tag an email with a category to force it to send immediately.
I only do this when I’m high and definitely shouldn’t be sending important emails, however I do find when I go back and read them sober, they are some of my more coherent and articulate messages.
But in the moment, and for many moments thereafter, I have to confirm that they aren’t the incoherent ravings of an absolutely zooted reefer mad junkie at least 27 times.
I reread the email after every single sentence. The entire email.
missing the part where you undo send to check it all again. then send, read from recipient’s perspective, notice all the mistakes.
The neurodiverse cognition helper Goblin Tools can judge your email tone for you. Let an LLM save you from horrible torture for once
I prefer the speed type and never reread it for proof reading, hit send, move on to the next 2k emails I have in my inbox …

25 comments